eQIP Completion Help

The government’s e-QIP application form can be complex and difficult to fill out correctly on the first try. Our company is always working to improve initial success rates and get you working as quickly as possible. No two individuals are the same, and a government form cannot always capture the intricacies and complexities of your life. This webpage provides guidance to help you avoid common pitfalls when completing the form. If you have questions or special circumstances that are not covered specifically on this webpage, contact Enterprise Security Shared Services at (855) 737-8364 to speak with a security professional who is familiar with the e-QIP application process.

Table of contents

Log-In help. 3

Section 1-4 – Identifying Information: 3

Section 5 – Other Names Used Identifying Information: 3

Section 6 – Your Identifying Information: 4

Section 7 – Your Contact Information: 4

Section 8 – US Passport: 4

Section 9 – Citizenship: 5

Section 10 – Dual/Multiple Citizenship Information: 5

Section 11 – Where You Have Lived: 6

Section 12 – Where You Went to School: 7

Section 13A – Employment and Unemployment Record: 8

Section 14 – Selective Service Record: 10

Section 15 – Military History: 11

Section 16 – People Who Know You Well: 11

Section 17- Marital Status/Cohabitants: 11

Section 18 – Relatives: 12

Section 19 – Foreign Contacts: 13

Section 20A – Foreign Activities: 13

Section 20B – Foreign Business, Professional Activities, and Foreign Government Contracts: 14

Section 20C – Foreign Travel: 14

Section 21- Psychological and Emotional Health: 15

Section 22 – Police Record: 15

Section 23 – Illegal Use of Drugs or Drug Activity: 15

Section 24 – Use of Alcohol: 16

Section 25 – Investigations and Clearance Record: 16

Section 26 – Financial Record: 17

Section 27 – Use of IT Systems: 18

Section 28 – Involvement in Non-Criminal Court Actions: 18

Section 29 – Association Record: 19

Section 30 – Steps for Submission: 19

 

Log-In help

  • If you received a PIN number in the email you received from ESSS, please select “I DO NOT HAVE AN EQIP ACCOUNT – REGISTER FOR USERNAME AND PASSWORD.”
    • You will enter your SSN to access the account, then enter the answers to your Golden Questions: Last Name, City of Birth as “unknown”, and the 4-digit YEAR you were born. You will then enter the “Registration Code” provided for you in your eQIP notification email from ESSS.
    • If you are not able to log-in, please replace the word “unknown” with your actual city of birth
    • If you are still not able to log in, please contact ESSS at 855-737-8364 opt 3, Opt 1 to ensure your investigation request was initiated in the government system before contacting the DCSA Applicant Knowledge Center at 724-738-5090 for assistance accessing your eQIP
  • If you did not receive a PIN number, please login as a returning user with your previous username and password.
    • If you do not remember your password, you may use your username to reset your password at the “Forgot Password” link.
    • If you do not remember your username, you will need to contact the DCSA Applicant Knowledge Center at 724-738-5090 for assistance with resetting your login.

Section 1-4 – Identifying Information:

  • Please ensure that your name is in the correct order – Last Name, First Name and Middle Name.
    • You must provide your full legal name
    • If any name is an initial only please mark ‘initial only’
  • Provide your date of birth: MM/DD/YYYY
  • Provide your place of birth: City, County, State and Country
    • If you are foreign born the County and State are not required
  • Provide your Social Security Number.

Section 5 – Other Names Used Identifying Information:

  • Include any aliases, nicknames, names by a former marriage, maiden names, etc. here and the dates used
    • If you are female and are or have been married but kept your maiden name, please add a comment in this section after answering “No” to explain that you did not change your name.
    • Your maiden name is your last name you were given at birth before marriage

Section 6 – Your Identifying Information:

  • Provide your height and weight
    • If your height is an even number, select 0 from the inches drop-down.
    • Type your actual current weight in pounds
  • Provide your current shade of hair color even if not the natural color
  • Provide your natural eye color (not the color of any lenses)
  • Sex selected should match your driver’s license.

Section 7 – Your Contact Information:

  • Provide a home and a work email address
    • If you do not have two email addresses you may list one email twice.
  • Provide at least one telephone number where you can be reached
    • If you do not have three separate phone numbers, you may repeat a phone number that you do have and add a comment
    • Only enter numbers, no dashes or parenthesis are required.

Section 8 – US Passport:

  • Answer ‘Yes’ if you have ever been issued a U.S. Passport
    • If you have a current/expired US Passport but cannot locate it to enter the number or dates, click on the link on this screen in e-QIP for US State Dept. passport help and follow the instructions
    • You may add an optional comment for unknown parts of your passport information explaining why you do not know the information
    • Stolen passports are not considered possessed by you and do not need to be listed. Refer to the link listed below for help with your lost or stolen passports for further clarification: https://travel.state.gov/content/passports/en/passports/lost-stolen.html

Section 9 – Citizenship:

There are 5 choices in this section. They are listed below along with instructions on when to select them and what documentation will need to be provided for that option, if any:

  • Option 1: I am a US citizen/national by birth in the US or US territory – Select this option if you were born a U.S. citizen on U.S. territory. U.S territory includes Puerto Rico, Guam, American Samoa, Northern Marianas Islands, the Virgin Islands, the Trust Territory of Baker Island, Howland Island, Jarvis Island, Midway Island, Wake Island, Johnston Island, Kingman Reef, Navassa Island, and the Palmyra Atoll.
  • Option 2: I am a US citizen by birth to US parents in a foreign country – Select this option if you were born overseas to U.S. citizen parents. You will need to provide document information from a FS 240 (Consular Report of Birth Abroad), FS 545 (State Dept. – Certification of Birth), or DS 1350 (Certificate of Report of Birth). You should have a document even if you were born on a US military base overseas; see the State Department website for Consular Reports of Birth Abroad for further assistance. Some of the above listed documents do not have sequential document numbers; in this case, note as such in the Optional Comment section.
  • Option 3: I am a naturalized US citizen – Select this option if you were born a foreign citizen and elected to become a U.S. citizen. You must provide documentation of your citizenship. The eQIP may require you to enter both a naturalization certificate and a citizenship certificate. If you only have one of these, you may repeat the information in both areas and add an explanatory comment. You must provide the court name and address. You may use google to find the address. If a court did not issue your document you may provide the name and address of the organization that issued your document. DO NOT use the “Other” check box to input driver’s license numbers, as these are not valid for citizenship or legal residency verification.
  • Option 4: I am a derived U.S. citizen – Select this option if you were naturalized with your parent(s) as a minor. You must provide the documentation of the parent you were naturalized under. If you are unsure which parent you were naturalized under due to your parents being naturalized at the same time, it is recommended to default to your mother’s documentation.
  • Option 5: I am not a U.S. citizen – No documentation required.

Section 10 – Dual/Multiple Citizenship Information:

  • Answer ‘Yes’ if you have ever had dual or multiple citizenships, including a foreign passport
    • If you answered “Yes”, you will be asked for an explanation of how you acquired your non-US citizenship. There are typically two answers to this question: either it was based solely on yours and/or your parents’ birth in the foreign country or you sought out the foreign citizenship as an adult. Use this space to provide details on which is the reason.
    • You will need to make entries for both your foreign citizenship and your United States citizenship in the section.
  • Explain if you have taken any action to renounce your non-US citizenship
    • ESSS advises you to comment in the explanation space if you would be willing to do this if the US government asked you to do so, BUT ESSS strongly advises that you do not contact any foreign officials or embassies to actually do this on your own, as the US government cannot confirm that action and unnecessary attention would be drawn to you.
  • Provide foreign passport information
    • If you are not sure of the passport information for your foreign passport please estimate as much as possible. In the optional comment please explain unknown portions. For example you have lost the passport and expired 10 years ago, so you do not know the number.

Foreign Passports/Cards: Cleared contractors are no longer asked and/or required to retain or destroy foreign passports. (For ANY clearance and/or access submittal) (NG returned passports to employees, as required.) If granted clearance and/or access, it is the individual’s responsibility to ensure they are using their US Passport to travel. Using the foreign passport may have an adverse effect on clearance and/or security processing.

“In accordance with SEAD 4, cleared contractors will not be asked by the Department of Defense (DoD) Consolidated Adjudications Facility (CAF) to routinely retain or destroy foreign passports and/or identity cards as a means of mitigating security concerns for individuals who maintain dual citizenship with other countries.”

In order to implement SEAD 4, cleared contractors who have retained a cleared employee’s foreign passport or identity card, based on DoD directions or personnel security adjudicative decisions, should immediately return the foreign passport or identity card to the cleared employee. Upon returning the foreign passport or identity card to the cleared employee, the facility security officer, or designated JPAS user acting on behalf of the contractor, will remind the cleared employee of their responsibility to enter and exit the United States using their U.S. passport.

Section 11 – Where You Have Lived:

  • Provide 10 years of residence history without gaps if you are 28 years old or older, OR residence history dating back to your 18th birthday if you are between 20 and 27 years old, OR at least 2 years of residence history dating to before your 18th birthday if you are younger than 20 years old.
    • O. boxes and unknown/missing street addresses are unacceptable as this must be where you actually resided.
    • If you lived in a rural area that might be difficult to locate, provide nearby landmarks or street junctions in a comment
    • Include all residences in this period that you stayed at for over 90 days.
    • If you have overlapping residences, add a comment to explain why.
    • You will need to provide full contact information for a person who knows you (verifier) for all places you have lived in the last 3 years. A verifier could be a neighbor, friend, landlord, business associate, or other person who is NOT related to you by either birth OR marriage. Cohabitants (as defined by Section 17) also cannot be used as verifiers. If you have lived at one location multiple times (such as moving to and from a parents house in between college semesters), you may use the same verifier for all entries SO LONG AS they can verify each time you lived there.
    • If you work and reside in different states you will need to make a comment regarding your work situation, whether you are a telecommuter or travel to work regularly.

APO Addresses:

  • For the physical address, line 1 will be the military unit; line 2 will be the base, post, or embassy. Then provide city and country information.

Example:

HHC 82 ABN

Baghdad International Airport

Baghdad, Iraq

  • Then check “Yes” for did you have an APO/FPO Address and complete with your APO/FPO address for that time period.

Example:

PVT Joe Snuffy

HHC 82 ABN

APO, AE 123456

Section 12 – Where You Went to School:

  • You must answer ‘Yes’ to one of the two questions in this section: “Have you attended any schools in the last 10 years?”, or “Have your received a degree or diploma more than 10 years ago?”
    • Per the eQIP instruction to provide a minimum of two years of education history, you must answer “Yes” to one of these questions if you graduated from high school or have a GED (a GED is considered a diploma). You may ONLY leave this section blank if you have 1) attended no schools in the last 10 years, AND 2) NEVER graduated from a school, AND 3) never obtained a GED. In this case, you must provide an explanation of this in the Add Optional Comment section.
  • Provide the full addresses and dates you attended these schools
    • When providing the address of the school, do not use P.O. boxes. Only physical addresses are permitted. For distance education, this should be the office of the registrar. Some universities do not have full street addresses (Example: The University of Colorado at Boulder). In these cases, you must provide the best possible address you can find (building name/number for registrar, city, state) along with an explanation of the lack of full address.
  • Provide verifiers for all schools attended in the last 3 years with full addresses and contact information
    • Verifiers can be a fellow student or instructor or a friend who knows you were attending school. You must include one even for distance education. If you provide a professor or instructor as a verifier, you may provide the school address as their address.

Section 13A – Employment and Unemployment Record:

  • Provide 10 years of work history if you are 28 years old or older; or work history dating back to your 18th birthday if you are between 20 and 27 years old, or at least 2 years of work history dating to before your 18th birthday if you are younger than 20 years old. To avoid errors or warnings make sure that all employment dates are consecutive without breaks for the entire 10 year period.
    • Employment entries may overlap as long as the work addresses make sense. If the addresses are not in the same commuting area, you must explain in the comments (such as telecommuting). NO unemployment entries can overlap with employment entries.
  • Provide the full work address for all previous locations, supervisor’s information and work address for each entry
    • If you do not know some of the information for previous work locations please provide an optional comment explaining steps taken to obtain it.
      • Example: I contacted the HR of the previous company and they were not able to provide me any information
    • Provide an entry for Northrop Grumman even if you haven’t started work. This is required. In order for a security clearance to be processed you must be sponsored by your employer. Once you signed paperwork accepting work with Northrop Grumman, you were considered an employee.
      • Select Federal Contractor from employer type
      • Make the employment end date to present. If you are a contingent pre-hire, you may use the date you accepted the employment offer as your start date. Concurrent employers are allowed but you cannot have an overlapping unemployment entry
      • The address of employer must be the location of your Northrop Grumman HR/Security records which is 8710 Freeport Parkway, Irving, TX 75063, phone: 1 (855) 737-8364 (SERVE-NG).
      • Answer yes to having a different physical work location and enter in your actual work address. If you are unsure of your supervisor’s information or physical work location for Northrop Grumman please contact your onboarding representative or HR.
      • If you have separate periods of employment with Northrop Grumman, use your original hire date as the start date and input the later period of employment under additional periods with this employer. This ONLY applies if you leave employment with Northrop Grumman between jobs. If you have been employed with Northrop Grumman continuously but have moved job titles and locations during your time working for NG, you do NOT need to make multiple Northrop Grumman entries for each job title. You need only list your current job and location, with your employment dates covering your original start date to present. The investigators will be able to review your job title changes in your personnel records.
    • The company name should be listed as ‘Name of Employer’ and your supervisor should be listed as ‘Supervisor Name’
    • If you selected yes to receiving any disciplines or warnings or yes to any of the reason for leaving questions you must provide the details

APO Addresses:

  • For the physical address, line 1 will be the military unit; line 2 will be the base, post, or embassy. Then provide city and country information.

Example:

HHC 82 ABN

Baghdad International Airport

Baghdad, Iraq

  • Then check “Yes” for did you have an APO/FPO Address and complete with your APO/FPO address for that time period.

Example:

PVT Joe Snuffy

HHC 82 ABN

APO, AE 123456

Unemployment:

Unemployment entries are required for every period you were not working, even if you did not collect benefits (because you were a student, for example). If you make any unemployment entries, do NOT list yourself or the unemployment office as the verifier. List a relative or spouse/cohabitant and their full address and contact information. Time spent as an unemployed student should ALWAYS be listed as unemployment.

Part Time Employment:

Part time employment is considered as employment and should be listed in the employment section.

Self-Employment:

If you make any self-employment entries, do NOT list yourself or a relative as a verifier. List a partner or customer of your business.

Previous Employer No Longer in Business:

Explain using an optional comment that the business has closed, then provide their last known address and as much information as possible from your time working there.

I haven’t told my former employer I’m leaving yet; will they be contacted?

Investigators do generally reach out to your current employer via mail. If you would prefer your current employer not be contacted, you may explain why in an optional comment and the investigator will take it into account. However, there is no guarantee that the investigator will honor your request.

Section 14 – Selective Service Record:

  • Male US citizens and resident aliens born after December 31, 1959 must enter their registration number or an authorized exemption reason. Do NOT assume you have an exemption. Go to http://www.sss.gov/ to look up your Selective Service Number (it is NOT your Social Security Number). If you have prior military service, they may have registered you. Only after checking for a number should you then consult the list of authorized exemptions at https://www.sss.gov/Registration-Info/Who-Registration to see if one applies to you. A chart of who must register may also be referenced here: https://www.sss.gov/Portals/0/PDFs/WhoMustRegisterChart.pdf
    • If you are not exempt according to those official lists and did not register through ignorance of the law, and you are still under 26 years old, you should register immediately or you may be denied an interim clearance.
    • If you are over 26 years old and did not register for the Selective Service, provide in the explanation space a clear and thorough explanation of the circumstances that you believe prevented you from registering for your adjudicator to take into account.

Section 15 – Military History:

  • If applicable, provide your military history. Please keep in mind to provide all your military service even if you left and then rejoined the service. If you already listed your military history under Section 13 – Employment, you must still list in again in Section 15.
  • You must provide your service number. In nearly all cases, your military service number is your social security number, except for:
    • Army and Air Force service prior to July 1, 1969, (Use your Selective Service Number)
    • Navy and Marine Corps service prior to January 1, 1972 (Use your Selective Service Number)
    • Coast Guard service prior to October 1, 1974 (Use your Selective Service Number)

Section 16 – People Who Know You Well:

  • You are required to provide 3 personal references that are NOT related to you. This exception includes relatives by marriage. While these can be work associates, they should be people with whom you socialize outside of work. These individuals CANNOT be listed ANYWHERE else in the eQIP; failure to adhere to this rule will result in your eQIP being returned by ESSS for corrections.
    • Your last date of contact with each person MUST be “Present.”
    • You must provide complete contact and address information for each of these individuals. If you cannot obtain complete information for a contact, then they are not a suitable reference, and you are advised to choose another.

Section 17- Marital Status/Cohabitants:

Select the appropriate option as to current marital status. (Never Married, Married (include common law), Separated, Annulled, Divorced, Widowed)

Current/Separated Spouses:

  • Provide full married name, place and date of birth, citizenship information, social security number, and date of marriage.
  • If a spouse has taken your last name, please provide their maiden name, as well as any other name they may have had, including names from previous marriages.
  • If you are separated from your spouse, provide a separation date and your spouse’s current or last known residence.

Former/Ex-Spouses:

  • Include former spouse’s full name, place/date of birth, citizenship information, date and location married, date and location of divorce, the location the divorce record is held, and last known of address of spouse even if last known address is many years old.

Cohabitant:

  • Defined as someone with whom you live in a “marital-like” relationship such as a live-in boyfriend, girlfriend, or partner. DO NOT LIST – Spouses, Children, Family Members by birth or marriage, or Roommates
  • Provide full legal name, place and date of birth, citizenship information, social security number

Section 18 – Relatives:

Select the appropriate relative(s) applicable to you, regardless if they are living or deceased. (Mother, Father, Step-Mother, Step-Father, Foster Parent, Children, Step-Children, Brother, Sister, Step-Brother, Step-Sister, Half-Brother, Half-Sister, Father-in-law, Mother-in-law, Guardian)

Relative Information:

  • Provide their full name, full address, date and place of birth including state and country, and citizenship information. Provide their citizenship documentation if applicable. Explanations must be provided for any information you cannot provide. P.O. boxes are not acceptable addresses. Further information on specific relatives is below.

Parents:

  • If your parents are listed on your birth certificate, then you are required to make an entry for them, regardless of any issues your relationship with them may have. If they are not listed on your birth certificate, you will need to provide an optional comment indicating this.

In-Laws:

  • If your in-laws are listed on your spouse’s birth certificate, then you are required to make an entry for them, regardless of any issues your relationship with them may have. If they are not listed on your spouse’s birth certificate, you will need to provide an optional comment indicating this. If you are separated, but not legally divorced, then you must still list your in-laws.

Citizenship:

  • Do NOT check the “None” box when asked to provide citizenship documentation numbers for foreign-born living relatives who are now US citizens or residents. Check the box for the type of documentation they have and make every effort to obtain the document details. If you cannot obtain this information, only then should you describe in the explanation space why you could not obtain the details after making a good-faith effort.
  • For US citizens born abroad to US Parents, you must provide the document number from their FS 240 (Consular Report of Birth Abroad), FS 545 (State Dept. – Certification of Birth), or DS 1350 (Certificate of Report of Birth). If their document does not have a number, state in the comment section of their entry that their document does not contain a sequential document number.

Full Residential Address:

  • You are required to provide a full physical address where your relative currently lives. P.O. Boxes are not acceptable addresses.
  • If a relative lives on a stateside military base or installation, their address must at least include a building name/number if a full address is unavailable.
  • If a relative lives on an overseas military base or installation, a full APO/FPO address must be provided.

Section 19 – Foreign Contacts:

Provide any foreign national whom you have, or have had, close and/or continuing contact with within the last seven years with whom you, or your spouse, or cohabitant are bound by affection, influence, common interest, and/or obligation. Include full name, dates known (using month and four digit year), their country/countries of citizenship and residence. Please provide an explanation for any information you are not able to provide.

  • Who is a foreign contact? Foreign Nationals include any individual who is NOT a U.S. citizen. A permanent resident alien of the US, otherwise known as a “green card” holder, is a foreign contact. Dual citizens who hold the United States as a country of citizenship are NOT considered foreign contacts. A citizen of the US territory is not a foreign contact. US territories include: Puerto Rico, Guam, American Samoa, Northern Marianas Islands, the Virgin Islands, the Trust Territory of Baker Island, Howland Island, Jarvis Island, Midway Island, Wake Island, Johnston Island, Kingman Reef, Navassa Island, and Palmyra Atoll.
  • Should I list this person? Only you can decide if you or your spouse/cohabitant feels a bond of “affection, influence, common interests, and/or obligation” to a foreign person to the extent that one or both of you would be willing to act on or be influences on their behalf. However, a living foreign national relative by birth or marriage not already listed in Section 18 (such as a foreign national grandparent or sister/brother-in-law) with whom you’ve had contact in the last 7 years always meets this standard and should be listed.

Section 20A – Foreign Activities:

  • If you, your spouse, cohabitant, or dependent children EVER had any foreign financial interests (such as stocks, property, investments, bank accounts, ownership of corporate entities, corporate interests or businesses) in which you or they have direct control or direct ownership. Exclude financial interests in companies or diversified mutual funds that are publicly traded on a U.S. exchange.
  • Dollar Values: For all questions in Section 20A regarding foreign financial interests, benefits, and support that apply to you, a low dollar value on the interest/benefit/support is irrelevant; you should still list it. Your adjudicator will take this into account.
  • Real Estate: For the question regarding ownership or intent to own property in a foreign country, the number of days spent at the property is irrelevant; even partial ownership such as in a timeshare should be listed. Your adjudicator will take this into account.

Section 20B – Foreign Business, Professional Activities, and Foreign Government Contracts:

Indicate whether you have provided any support or advice to an individual associated with a foreign business or organization (not listed as a previous employer) within the last seven years.

“Official Business for the US Government”:

  • If all of your advice, support, or overseas conference meetings involving a foreign entity were authorized as part of the statement of work under a US government contract, answer no. If any activity was part of company or personal business that was not in direct support of the US.
  • If you select “YES” be sure to provide requested information. For any information that you are not able to provide, please explaining the comment section.

Section 20C – Foreign Travel:

All entries lasting more than 90 days must be reported as a permanent residence in Section 11. If a trip was 30+ days but less than 90 days, please specify in an additional comment.

US Government Business:

  • Government business refers strictly to travel done while an employee or member of the government, such as the Military, Dept. of State, Dept. of Defense, etc. You will need to include all travel with Northrop Grumman Corporation.

Many Short Trips:

  • Do not combine multiple countries visited into one entry unless you intend to explain it was a cruise trip. This check box is mainly intended for border crossings near where you permanently reside or multiple short trips to the same country over a short period.

“While traveling to, or in this country”:

  • There are 7 questions asking about encounters with foreign government agents while traveling abroad. When in doubt, list it and provide as much information as possible to your recollection.

Do I need to include US Territories in my foreign travel?

  • No, U.S. territories are not considered foreign territories.

Section 21- Psychological and Emotional Health:

The instructions for this section specifically state that non-court-ordered counseling for non-violent marital, family, grief, or military stress issues do not need to be listed here. What should be listed is any treatment for a diagnosed psychological condition or any instances of court-ordered counseling/hospitalization. If answering “Yes” to this question, ensure you submit the Medical Release form.

  • If you answer “Yes”, you will be prompted to provide the full name, address, and phone of the doctor and facility with dates seen.
  • In this section, if the answer is “No” DO NOT put anything in the “Optional Comments” area.

Section 22 – Police Record:

If you answer “Yes” to any of the questions in this section you will be required to provide the following:

  • Date of the offense.
  • The location where the offense occurred.
  • The name and location of the law enforcement agency that arrested/cited/summoned you
  • The name and location of the court
  1. Felony/Misdemeanor
  2. Name of Charge (NOT the Penal Code)
  3. Outcome
  4. Date (Month/Year)

In this section, if the answer is “No” DO NOT put anything in the “Optional Comments” area.

Section 23 – Illegal Use of Drugs or Drug Activity:

If you answer “Yes” to any of the questions in this section you will be required to provide the following:

  • The dates of involvement or use.
  • The month/year when this negative impact occurred.
  • An explanation of the circumstances and the negative impact.

If you sought counseling provide the following:

  • Dates of counseling or treatment
  • The full name of the individual counselor or treatment provider
  • The full address of the counseling/treatment provider

In this section, if the answer is “No” DO NOT put anything in the “Optional Comments” area.

Section 24 – Use of Alcohol:

If you answer “Yes” to any of the questions in this section you will be required to provide the following:

  • The dates of involvement or use.
  • The month/year when this negative impact occurred.
  • An explanation of the circumstances and the negative impact.

If you sought counseling provide the following:

  • Dates of counseling or treatment
  • The full name of the individual counselor or treatment provider
  • The full address of the counseling/treatment provider

Court ordered alcohol counseling or classes listed in Section 22 MUST be entered in this section as well.

 

In this section, if the answer is “No” DO NOT put anything in the “Optional Comments” area.

Section 25 – Investigations and Clearance Record:

If the US Government or a foreign government ever investigated your background and/or granted you a security clearance eligibility/access please provide the following:

  • The investigating agency.
  • Date the investigation was completed.
  • The name of agency that issued the clearance eligibility/access if different from the investigating agency.
  • The date clearance eligibility/access was granted.
  • The level of clearance eligibility/access granted.

If you do not know your previous investigation information please call ESSS at 855-737-8364. If you are a current, active employee, you will initially select Option 1 to input your MYID and PIN. Then, enter Option 3 for ESSS, then Option 1 to get to the eQIP department. If you are in the onboarding process, select Option 2. This will route you to the Onboarding department, who will transfer you to ESSS.

Denied Clearance or Government Department:

If you answer “Yes” to any of these questions you will be required to provide all the requested information.

Section 26 – Financial Record:

If you answer “Yes” to the gambling, taxes, employer travel or credit card, or assistance for financial difficulties questions, you will be required to provide all the requested information.

Delinquency Involving Enforcement:

(Individual entries are required for each delinquent account)

  • If you answer “Yes” to this question, you will be required to provide the following:
  • The name of agency/organization/individual to which debt is/was owed
  • The associated loan/account number(s) involved (I don’t know is not an acceptable answer)
  • Identify/describe the type of property involved (if any).
  • Provide the amount (in U.S. dollars) of the financial issue.
  • Provide the name and address of the court involved (if any).

Delinquency Involving Routine Accounts:

(Individual entries are required for each delinquent account)

  • If you enter a bankruptcy in the first part of the section, you MUST provide details of the accounts involved in the bankruptcy here
  • If you answer “Yes” to this question, you will be required to provide the following:
  • The name of agency/organization/individual to which debt is/was owed
  • The associated loan/account number(s) involved (I don’t know is not an acceptable answer)
  • Identify/describe the type of property involved (if any).
  • Provide the amount (in U.S. dollars) of the financial issue.
  • Provide the name and address of the court involved (if any).

If you cannot locate the requested information, check your free credit report at the FTC-approved: https://www.annualcreditreport.com/cra/index.jsp

  • If any delinquencies appear on your report, assume that you should make an entry for them. Even if you dispute the charges listed on your credit report, you should answer “yes” to the question and explain any mitigating circumstances within the entry.

Section 27 – Use of IT Systems:

Unauthorized Access:

  • If you answer “yes” to this question you will be required to provide all the requested information.

Modified, Destroyed, Manipulated or Denied Access:

  • If you answer “yes” to this question you will be required to provide all the requested information.

Unauthorized / Unlawful Use:

  • If you answer “yes” to this question you will be required to provide all the requested information.

In this section, if the answer is “No” DO NOT put anything in the “Optional Comments” area.

Section 28 – Involvement in Non-Criminal Court Actions:

  • If you answer “yes” to this question you will be required to provide the following:
  • The date of the civil action.
  • Provide the name and full address of the court.
  • Provide the name(s) of the principal parties involved in the court action.
  • Provide details of the nature of the action.
  • Provide a description of the results of the action

In this section, if the answer is “No” DO NOT put anything in the “Optional Comments” area.

Section 29 – Association Record:

  • If you answer “yes” to ANY of the questions in this section, you will be required to provide all the requested information.
  • In this section, if the answer is “No” DO NOT put anything in the “Optional Comments” area.

SECTION 30 – STEPS FOR SUBMISSION:

Validate, Review and Certify:

Once you get to the “Validate, Review, and Certify” section, you can hit display in the upper left corner to verify all the information in your eQIP is correct. Do this before certifying your eQIP, as once you have certified your answers you cannot make any changes to your E-QIP. Once you confirm your eQIP is accurate, please certify your answers.

Digitally Sign your Signature Forms:

  • You will be prompted to type in the password that you use to log into the eQIP system. On the next screen you will see your signature form. It will have a box to click that states “Click here to sign.” Upon clicking this box, you will go to a screen that gives you the option to print a receipt that verifies that you signed the form.
  • You will go through this same process 4 times, one time for each of the 4 signature forms.
  • If you answered no to section 21, you do not have to sign the Medical Release signature page. You will have the option to type in your password and click a button at the bottom of the screen that is labelled “Continue without signing.”

For further instructions on how to click to sign your eQIP, please access the following instructions at: https://nbib.opm.gov/record-providers/digitally-signed-releases/e-qip-applicant-click-to-sign-instructions.pdf

Download an Archival Copy of your eQIP:

  • You will then be allowed the option to obtain an archival copy of your eQIP. ESSS recommends keeping a copy for your own records, as having all of your previously submitted information will speed up the process of your next periodic reinvestigation.

Release Request/Transmit to Agency:

  • The last step will instruct you to click a button labelled “Release Request/Transmit to Agency.” Pressing this button will transmit your eQIP to ESSS and you will see a ‘farewell’ screen. You will no longer be able to log into the system once your eQIP is submitted. Please note it will take at least 24 hours for ESSS to receive and review your eQIP to ensure that company and government instructions have been followed.
  • You are NOT required to submit a PDF version of your eQIP to ESSS in any circumstances. PDF submission is strictly for hard copy SF86 recipients.
  • If you utilized the Click to Sign functionality for your signature forms, you are NOT required to print or submit your signature forms to ESSS.