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Administrative Assistant 3

Requisition ID: R10029769

  • Category IconCategory: Administrative Services
  • Location IconLocation: Redondo Beach, CA, USA
  • Citizenship IconCitizenship Required: United States Citizenship
  • Clearance IconClearance Type: SCI
  • Telecommute IconTelecommute: No- Teleworking not available for this position
  • Shift IconShift: 1st Shift (United States of America)
  • Travel IconTravel Required: No
  • Positions IconPositions Available: 2

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Strategic Space Systems, Systems Engineering Directorate, Mission Operations Department is seeking an experienced administrative assistant to support a key program team. The position reports to the Mission Operations Department Manager. Key responsibilities include performance of all administrative and support functions for the Assistant Project Manager (APM), Sub-Project Managers (SPM), and a diverse set of engineering and support staff. This includes senior engineers and technical leads, junior engineers, technical support consultants, and technician level team members; a team of 45 or more individuals across 2 buildings.

The successful candidate is a vital member of the team and performs in an administrative role, which involves daily contact with program leadership, customer representatives and engineers, and exposure to restricted program information, technical data, and activities.

The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, making proper referrals, transferring engineering data and reports, ordering supplies, coordinating security related functions, domestic and international travel arrangements, filing expense reports, coordinating meetings, managing/coordinating guests, supporting the program group's day-to-day administrative needs including facility requirements, and coordinating the new employees' onboarding process.

The selected candidate will:

- Exercise decision making skills using professional judgment and tactful implementation

- Handle multiple tasks and situations simultaneously and prioritize requirements accordingly

- Demonstrate organizational skills with ability to manage and prioritize multiple activities, and ability to work independently with minimal supervision in order to:

  • Manage security requirements such as sign out sheets for 5 work areas in 2 buildings, keep forms updated, and collect weekly for submission to security
  • Manage access to operations engineering labs
  • Keep group phone lists accurate and up–to-date
  • Manage email distribution lists
  • Coordinate closely with 4 program IPT Admins
  • Manage food orders and distribution during extended operations events and lunchtime meetings
  • Maintain in-person presence in order to support ad-hoc requests from Program Office and customers

- Demonstrate ability to complete assignments to a very high-standard regardless of challenges encountered

- Demonstrate dependability, accuracy, efficiency, and punctuality

  • The candidate should have a demonstrated ability and desire to work in a fast paced, changing, and diverse environment.  A positive can-do, self-directed, cooperative attitude is essential. Computer skills should be at a level to allow the candidate to support the group with minimal direction. Computer based administrative responsibilities include: calendar management (coordinate/sync unclassified and classified calendars for up to 7 leads) , meeting organization, coordinating travel arrangement  for multiple sites around the globe including associated visit approvals and clearance transfers, meeting planning, travel expense report generation and closeout, briefing package coordination/preparation, visitor coordination and arrangements, visitor liaison, and general office management tasks.

The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership and support organizations, and customer management.

Basic Qualifications:

- Active SCI access

- High School diploma or equivalent and 4 years additional education and/or related experience.

Salary Range: $50,200 USD - $83,600 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

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What's great about
Northrop Grumman

  1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
  2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
  3. Enjoy benefits like work-life balance, education assistance and paid time off.

Did you know?

Northrop Grumman leads the industry team for NASA’s James Webb Space Telescope, the largest, most complex and powerful space telescope ever built. Launched in December 2021, the telescope incorporates innovative design, advanced technology, and groundbreaking engineering, and will fundamentally alter our understanding of the universe.