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Administrative Assistant 4

Requisition ID: R10073259

  • Category IconCategory: Administrative Services
  • Location IconLocation: Melbourne, FL, USA
  • Citizenship IconCitizenship Required: United States Citizenship
  • Clearance IconClearance Type: Secret
  • Telecommute IconTelecommute: Yes-May consider hybrid teleworking for this position
  • Shift IconShift: 1st Shift (United States of America)
  • Travel IconTravel Required: No
  • Positions IconPositions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyberspace. Enjoy a culture where your voice is valued and start contributing to our team of passionate professionals providing real-life solutions to our world’s biggest challenges. We take pride in creating purposeful work and allowing our employees to grow and achieve their goals every day by Defining Possible. With our competitive pay and comprehensive benefits, we have the right opportunities to fit your life and launch your career today.

Northrop Grumman Aeronautics Systems (NGAS) is seeking a highly motivated Administrative Assistant 4 to join our team of qualified, diverse individuals supporting the NGAS Research and Advanced Design (R&AD) Division.  This position will be based at the NGAS’s Melbourne, FL facility.

The successful candidate will be a vital member of our R&AD operations team and will perform an administrative support role for a variety of high-tempo research directorate leaders based in Melbourne, FL with significant travel and local customer engagement requirements. While the position will have some flexibility to work remotely, there is not a fixed schedule of remote work and would need to be commutable to the Melbourne office to support program and department needs throughout the week.

The selected candidate must be well-organized, able to handle a wide range of assignments on time, be an exceptional team player, as well as collaborative, self-motivated, detail oriented, and able to work with minimal supervision.

Responsibilities will include, but not limited to the following:

  • Serves as the administrative focal point for the R&AD organization in Melbourne, FL and communicates with executive, administrative, and management personnel to gather or convey relevant information.
  • Works closely and effectively with R&AD directorate leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Demonstrates leadership skills to maintain credibility, trust and support with senior management staff and executive team.
  • Responsible for managing directorate leadership’s schedule and coordinating critical customer and management meetings.
  • Coordinates calendars, extensive, frequently changing travel arrangements, expense reports and all forms of correspondence.
  • Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.
  • Assists in event planning and activities of major organization initiatives and reviews. 
  • Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
  • Using Microsoft Office to develop and maintain organization charts, producing reports, presentations, spreadsheets, and managing email and calendars

Basic Qualifications:

  • High School Diploma with a minimum of six years additional education and/or professional experience
  • Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), Teams (or equivalent), SharePoint (or equivalent), and intranet/internet proficiency.
  • Experience and proficiency with Concur (or similar) travel and expense reporting system.
  • Ability to efficiently coordinate Outlook calendars, conference call details, and shared link applications. Including the ability to manage multiple complex calendars across management team and time zones.
  • Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
  • Experience interfacing with executive level internal and external contacts with considerable autonomy.
  • Experience coordinating both on and off-site meetings and/or events.

Preferred Qualifications:

  • Bachelor’s or Associate degree, preferably in business or technical related field.
  • Familiarity with Northrop Grumman’s specific systems (SAP, Concur, DSEA, Facilities requests, IBUY, etc.).
  • Self-starter with strong attention to detail and the ability to function independently
  • Exceptional, energetic, and enthusiastic team player with strong problem solving and analytical skills
  • Proactive, highly motivated, and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities across a geographically dispersed team.
  • Knowledge of foreign and international visitor process requests.
  • Knowledge of NGC resources, policies, and procedures.
  • Experience with SharePoint and M365
  • Experience in supporting a large program team within an organization.
  • Experience in reviewing and editing written material for correct spelling and grammar
  • Active DoD Secret Clearance

Salary Range: $55,100 USD - $91,800 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

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What's great about
Northrop Grumman

  1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
  2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
  3. Enjoy benefits like work-life balance, education assistance and paid time off.

Did you know?

Northrop Grumman leads the industry team for NASA’s James Webb Space Telescope, the largest, most complex and powerful space telescope ever built. Launched in December 2021, the telescope incorporates innovative design, advanced technology, and groundbreaking engineering, and will fundamentally alter our understanding of the universe.