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Administrative Assistant 3

Requisition ID: R10056492

  • Category IconCategory: Administrative Services
  • Location IconLocation: Devens, MA, USA
  • Citizenship IconCitizenship Required: United States Citizenship
  • Clearance IconClearance Type: None
  • Telecommute IconTelecommute: No- Teleworking not available for this position
  • Shift IconShift: 1st Shift (United States of America)
  • Travel IconTravel Required: No
  • Positions IconPositions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

AOA Xinetics (AOX), a wholly-owned Northrop Grumman Space Systems, Payload and Ground Systems Division Business Venture, is a leading supplier of complex electro-optic and photonic systems and subsystems that control and manipulate light waves for a variety of applications. We are seeking an Administrative Assistant 3 to perform a diverse set of complex assignments and tasks that requires initiative and independent judgement. The incumbent provides support to assigned members of the Devens Space Components Business Unit (BU) and Structures Operating Unit (OU) leadership.   

Job Responsibilities:

  • Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.

  • Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.

  • Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff.

  • Attend staff meetings, publish agendas and follow-up on action items.

  • Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.

  • Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.

  • Manage and/or support special projects as assigned

  • Provide back-up support for other administrative staff as needed.

  • Greet employees and visitors in a courteous and friendly manner.

  • Check visitor identification, issue visitor badges, and record visitors’ arrival and departures times.

  • Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items.

  • Provide inventory oversight and ordering/purchasing support for office supplies.

 Basic Qualifications: 

  • H.S. diploma or equivalent and a minimum of 5+ years’ professional experience as an Administrative Assistant  

  • Strong interpersonal, communication and organizational skills.

  • Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities

  • Strong ability to multi-task with competing priorities in a positive manner

  • Intermediate to High level MS Office Suite (Word, Excel, Outlook and PowerPoint)

Preferred Qualifications: 

  • Strong proofreading and document preparation skills

Salary Range: $50,200 USD - $83,600 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

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What's great about
Northrop Grumman

  1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
  2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
  3. Enjoy benefits like work-life balance, education assistance and paid time off.

Did you know?

Northrop Grumman leads the industry team for NASA’s James Webb Space Telescope, the largest, most complex and powerful space telescope ever built. Launched in December 2021, the telescope incorporates innovative design, advanced technology, and groundbreaking engineering, and will fundamentally alter our understanding of the universe.