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Administrative Assistant 3

Requisition ID: R10072069

  • Category IconCategory: Administrative Services
  • Location IconLocation: Clearfield, UT, USA
  • Citizenship IconCitizenship Required: United States Citizenship
  • Clearance IconClearance Type: Secret
  • Telecommute IconTelecommute: No- Teleworking not available for this position
  • Shift IconShift: Days (United States of America)
  • Travel IconTravel Required: No
  • Positions IconPositions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman's Aeronautics Systems Sector is currently seeking an Administrative Assistant 3 to support our Clearfield, Utah location.


Performs normal office functions such as setting up and maintain files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operation and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor’s assignment. May take and transcribe dictation.

Key Responsibilities:

  • Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.
  • Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.
  • Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff.
  • Attend staff meetings, publish agendas and follow-up on action items.
  • Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.
  • Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.
  • Manage and/or support special projects as assigned
  • Provide back-up support for other administrative staff as needed.
  • Greet employees and visitors in a courteous and friendly manner.
  • Check visitor identification, issue visitor badges, and record visitors’ arrival and departures times.
  • Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items.
  • Provide inventory oversight and ordering/purchasing support for office supplies.

Basic Qualifications:

  • High School diploma or equivalent and a minimum of 4 years professional experience as an Administrative Assistant or performing administrative work
  • Strong interpersonal, communication and organizational skills
  • Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
  • Strong ability to multi-task with competing priorities in a positive manner
  • Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
  • Ability to obtain and maintain a DoD Secret Security Clearance

Preferred Qualifications:

  • Experience in planning, coordinating and overseeing catering for corporate meetings
  • Strong proofreading and document preparation skills
  • Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through
  • Demonstrates outstanding verbal, interpersonal and written communication skills
  • Familiarity with Northrop Grumman (NG) policies and procedures
  • Familiarity with NG systems (Concur, iBuy, and other NG tools)
  • Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel

What We Offer:

At Northrop Grumman, we are on the cutting edge of innovation -- building the next generation of sophisticated aircraft to protect our country. Our diverse portfolio of programs means there are endless paths to cultivate your career. We are well-known for our inclusive, family environment, phenomenal learning opportunities, and exposure to a wide variety of projects and customers. We also offer exceptional benefits/healthcare, a great 401K matching program, and 14 Employee Resource Groups inclusive of all employees!

Salary Range: $21 USD - $35 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

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What's great about
Northrop Grumman

  1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
  2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
  3. Enjoy benefits like work-life balance, education assistance and paid time off.

Did you know?

Northrop Grumman leads the industry team for NASA’s James Webb Space Telescope, the largest, most complex and powerful space telescope ever built. Launched in December 2021, the telescope incorporates innovative design, advanced technology, and groundbreaking engineering, and will fundamentally alter our understanding of the universe.