Administrative Assistant 4

Northrop Grumman’s Strategic Space Systems Division (SSSD) is an industry-leading provider satellite payloads and directed energy solution for national security, military, and human exploration missions.  We are built on a strong heritage of innovative, affordable, and reliable aerospace and defense products our customer and nation rely on for our team to achieve mission success.  Join the Space revolution and make the impossible.

LASO – Los Angeles Support Office is seeking an Administrative Assistant 4 to join our team of diverse individuals in Redondo Beach, Ca.

The Administrate Assistant 4 will execute administrative and business operations for customer focused SSSD Programs.  There will be minimal supervision for this role therefore, the candidate will need to be self-sufficient in seeking solutions to challenges raised and questions asked by the Customer/Contract personnel.

The ideal candidate for this role should be efficient at multi-tasking and must possess the ability to collaborate across multiple organizations and departments.  This role requires being the focal point for information gathering and dissemination, records management, and daily office operations.  They should be comfortable with providing support to multiple people within the department.  There will be extensive interfaces with multiple internal and external organizations including Information Technology, Facilities, Security, Property, Operations, and other Administrative Assistants.  The candidate selected must possess strong communication, time management, and organizational skills and be able to maintain superior attendance and punctuality.  

This role requires the candidate to have an active (DoD) Top Secret (TS) Clearance and Sensitive Compartmental Information (SCI) Access.  Must have completed Polygraph on file.

The selected Candidate will be responsibilities for, but not limited to:

• Maintenance of Outlook Calendars for Senior Customers, (three systems)

• Coordination of Meetings with NG and Customers

• Onboarding for New Contractors/Customers

• Coordinating moves, desktop computers, phones, property. (Internal and External)

• Assisting with logistics of setting up/maintaining training records for our Contractors/Customers

• Assists in maintaining the organizations collaboration electronic sites, and department folders.

• Provides support, researches, and obtains information from various sub systems, security or within the department.

• Host for Customer and Contractor visitors to include badging, office logistics for computers, phones, and offices.

• Communicating with administrative, customer and management personnel to gather or convey relevant information.

• Ordering Supplies- IBUY

• Office Seating, move request coordination with NG’s associated departments.

• Follows up on actions to ensure deadlines are met.

• Successful experience working collaboratively as a team player with the ability to interface effectively at all levels, aid to team building.

• Must have the ability to work in classified closed environment for primary responsibilities.

• Ability to protect and maintain confidentiality.

• Some travel may be required – 10%

As a full-time employee of Northrop Grumman Space Systems, you are eligible for our robust benefits package including:

• Medical, Dental & Vision coverage

• 401k

• Educational Assistance

• Life Insurance

• Employee Assistance Programs & Work/Life Solutions

• Paid Time Off

• Health & Wellness Resources

• Employee Discounts

 
This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

Basic Qualifications:

• High School diploma/GED with at least 6 years’ experience as an administrative assistant, preferably for a large team.

• Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint) 

• Proficiency in business and travel expense system (Concur, Edge, or similar)

• Must have an active (DoD) Top Secret (TS) Clearance and Sensitive Compartmental Information (SCI) Access.  Must have completed Polygraph on file.

Preferred Qualifications:

Working knowledge of the following systems:

I buy, Concur, Employee Service Center, SharePoint, Enovia, Microsoft Outlook, Excel, and Word

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.