Administrative Assistant - 3/4
Requisition ID: R10127368
Category: Administrative Services
Location: Redondo Beach, California, United States of America
Citizenship required: United States Citizenship
Clearance Type: Top Secret
Telecommute: No- Teleworking not available for this position
Shift: 1st Shift (United States of America)
Travel Required: Yes, 10% of the Time
Positions Available: 1
Strategic Space Systems Division (SSSD) is an industry-leading provider for prime satellite and payload capabilities and directed energy and electronics solutions for national security, military, and civil customers. We are built on a heritage of providing innovative, affordable and reliable aerospace and defense products that our customers rely on to achieve mission success. Join the Space revolution and make the impossible, possible.
Northrop Grumman, Strategic Space Systems Division has an opening for an Administrative Assistant - 3/4 to join our team of qualified, diverse individuals. This position will be located in Redondo Beach, California.
This position can be filled at a level 3 or 4
The successful candidate will be a vital member of the team and perform in an administrative leadership role. This position is performing office functions such as setting up and maintaining files; screening callers and making proper referrals; arranging meetings and conferences; and responding to email in a timely manner. Assists with all written and verbal communication to various levels of the organization; answers questions relating to office operations and establishes policies and procedures. Gathers, compiles and reports on information relevant to supervisor’s assignment.
Essential functions consist of (but not limited to):
Maintain professional demeanor and act with integrity with all levels of the organization
Provide support to leadership and team to gather or convey relevant information
Maintain busy and dynamic calendars for multiple staff members and coordinate meetings, including customer visits, over a variety of locations and facilities
Responsible for maintaining director’s schedule and coordinating management meetings
Coordinating calendars, travel arrangements, expense reports and all forms of correspondence
Plan and provide logistical support to leadership and the leadership team, including scheduling internal and external meetings, coordinating lunch and lunch meetings, and coordinating special events
Utilizing Microsoft Office Suite for communications, reporting, presentations and other various tasks (i.e. mail merges, VLOOKUP, coordinate calendars and meetings, assembling presentations, documenting processes and knowledge sharing)
Procure material and supplies to support organization using corporate card and internal purchasing systems
Strong interpersonal, organizational and problem solving skills
Ability to troubleshoot and work with minimal supervision
Ability to be an exceptional team player, interface well at all levels in the organization
Ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently
Ability to protect and maintain confidentiality
As a full-time employee of Northrop Grumman Space Systems, you are eligible for our robust benefits package including:
Medical, Dental & Vision coverage
401k
Educational Assistance
Life Insurance
Employee Assistance Programs & Work/Life Solutions
Paid Time Off
Health & Wellness Resources
Employee Discounts
This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.
Basic Qualifications for a level 3:
High School Diploma or General Education Diploma (G.E.D) required
Minimum 4 years of experience as an administrative assistant or performing administrative related work
Proficient in Microsoft Office Suite (Word, Excel, Outlook or PowerPoint)
Candidate must have, and be able to maintain, at least ONE of the following active U.S. Government security clearances: Department of Defense Top Secret level with a background investigation date within 6 years OR SCI Access with a Single Scope Background Investigation (SSBI) completed within 5 years OR Department of Energy Q clearance with a Single Scope Background Investigation (SSBI) completed within 5 years.
Basic Qualifications for a level 4:
High School Diploma or General Education Diploma (G.E.D) required
Minimum 6 years of experience as an administrative assistant or performing administrative related work
Proficient in Microsoft Office Suite (Word, Excel, Outlook or PowerPoint)
Candidate must have, and be able to maintain, at least ONE of the following active U.S. Government security clearances: Department of Defense Top Secret level with a background investigation date within 6 years OR SCI Access with a Single Scope Background Investigation (SSBI) completed within 5 years OR Department of Energy Q clearance with a Single Scope Background Investigation (SSBI) completed within 5 years.
Preferred Qualifications:
Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through
Demonstrates outstanding verbal, interpersonal and written communication skills
Familiarity with Northrop Grumman (NG) policies and procedures
Familiarity with NG systems (Concur, iBuy, and other NG tools)
Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.
Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.
What's great about
Northrop Grumman
- Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
- Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
- Enjoy benefits like work-life balance, education assistance and paid time off.
Did you know?
Northrop Grumman leads the industry team for NASA’s James Webb Space Telescope, the largest, most complex and powerful space telescope ever built. Launched in December 2021, the telescope incorporates innovative design, advanced technology, and groundbreaking engineering, and will fundamentally alter our understanding of the universe.