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Administrative Assistant 3/Administrative Assistant 4 – Top Secret/SCI Clearance Required

Requisition ID: R10016465

  • Category IconCategory: Administrative Services
  • Location IconLocation: Aurora - CO, United States of America
  • Citizenship IconCitizenship Required: United States Citizenship
  • Clearance IconClearance Type: Top Secret
  • Telecommute IconTelecommute: No- Teleworking not available for this position
  • Shift IconShift: 1st Shift (United States of America)
  • Travel IconTravel Required: Yes, 10% of the Time
  • Positions IconPositions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

The Payload and Ground Systems organization within the Northrop Grumman Space Systems pushes the boundaries of innovation, redefines engineering capabilities, and drives advances in various sciences. Our team is chartered with providing the skills, innovative technologies to develop, design, produce and sustain optimized product lines across the sector while providing a decisive advantage to the warfighter. Come be a part of our mission!

We have an opening for an Administrative Assistant 3 or 4 to join our team of qualified, diverse individuals in the Integrated National Systems Business Unit (INSBU) Engineering Organization. This position will be located in Aurora, CO.

What You’ll get to Do:

The INS BU Engineering Organization is seeking a high energy, dependable Administrative Assistant to join our team. As the selected candidate, you will support the Engineering Organization, all of its managers as well as collaborate with program operations with a variety of duties including arranging meetings, setting up and maintaining files, arranging and setting up food orders, support office moves and associated equipment orders, arranging travel for personnel, processing associated expense reports, coordinating on-boarding of new personnel to the program, and supporting special program and campus events. You will coordinate with appropriate organizations, i.e., facilities, security, property, and account management to ensure visit requests, badges, and account forms are properly filled out and submitted. You will support coordination and integration of presentation material from team members and will have the opportunity to help execution of customer and team meetings. We are seeking an independent thinker with a track record of excelling in a fast-paced, multi-faceted, and collaborative team-based environment. The position requires excellent communication skills, an ability to multi-task and organize/prioritize tasks independently, strong time management skills, strong office management and interpersonal skills, self-motivation, and the ability to collaborate in a team environment. The selected candidate should have the ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information. This position will report to the Aurora Engineering Site Director and provide support throughout the leaders in the Director’s organization as required.

Principal Duties:

  • Arrange meetings and teleconferences
  • Maintain and synchronize calendars
  • Arrange travel and prepare associated expense reports
  • Coordinate on-boarding of personnel
  • Answer questions and solve problems related to office operations and established policies and procedures
  • Coordinate office workspace planning, ordering office equipment with the facilities and IT organizations
  • Interface  other Engineering organization leaders
  • Support coordination and integration of meeting materials
  • Support and collaborate with other Administrative Assistants as needed
  • Support special event planning and catering, such as meal planning, ordering food from caterers, delivering food, clean up and expensing

This position may be filled as either a level 3 or a level 4 based on the qualifications listed below.

Qualifications - External

Job Qualifications:

Basic Qualification for a Level 3:

  • High School Diploma/GED plus 4 years of additional education and/or experience
  • Current Top Secret/SCI clearance
  • Proficiency in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel
  • Proficiency in editing written material for correct spelling and grammar
  • Experienced with organizing/maintaining/deconflicting schedules, calendars, meetings, and travel arrangements
  • Prior experience working as an Administrative Assistant or performing equivalent responsibilities

Basic Qualification for a Level 4:

  • High School Diploma/GED plus 10 years of additional education and/or experience
  • Current Top Secret/SCI clearance
  • Proficiency in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel
  • Proficiency in editing written material for correct spelling and grammar
  • Experienced with organizing/maintaining/deconflicting schedules, calendars, meetings, and travel arrangements
  • Prior experience working as an Administrative Assistant or performing equivalent responsibilities

Preferred Qualifications:

  • Associates degree
  • Experience in Concur/ITRIP, I-Buy, NG My IT, SAP

Salary Range: 47000 - 78300
Salary Range 2: 60900 - 101500

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. With the continuing impacts of COVID-19 around the world, we are taking action to protect the health and well-being of our colleagues and maintain the safety of the communities where we operate. As a federal contractor, and consistent with Executive Order 14042 (https://www.saferfederalworkforce.gov/contractors/) we will require all newly hired employees in the United States to be fully vaccinated by January 18, 2022 or by your start date if it is after January 18th. Federal guidance allows for disability/medical and religious accommodations with respect to the vaccine requirement. Any requested accommodations must be reviewed and approved (if applicable) in advance of your start date.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.



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What's great about
Northrop Grumman

  1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
  2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
  3. Enjoy benefits like work-life balance, education assistance and paid time off.


Did you know?

We offer an array of benefits to give you the support you need, including matching 401K, tuition assistance, health insurance and wellness options, coaching, mentoring and more.