Administrative Assistant 2

Requisition ID: R10015519

  • Category IconCategory: Administrative Services
  • Location IconLocation: Colorado Springs - CO, United States of America
  • Citizenship IconCitizenship Required: United States Citizenship
  • Clearance IconClearance Type: Secret
  • Telecommute IconTelecommute: Yes- May Consider Occasional/Part-Time Teleworking for this position
  • Shift IconShift: 1st Shift (United States of America)
  • Travel IconTravel Required: Yes, 10% of the Time
  • Positions IconPositions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman is seeking a high energy, dependable Administrative Assistant to join our Engineering team at the Colorado Springs campus. This position reports to the Engineering Managers and supports his entire organization (approximately 360 people).  The individual reviews drafts documents for appropriate grammatical usage; answers questions relating to office operations; issues reports and other notifications on behalf of the Engineering Manager; and compiles and generates reports, statistics, timelines, tables, graphs, correspondence and presentations using Microsoft Office and other tools. This role will also work with other team members to compile and generate presentations summarizing departmental performance activity against published goals.  Further duties included arranging meetings, setting up and maintaining files, arranging travel for personnel, processing associated expense reports and supporting the on-boarding of new team members.  This position requires in-office presence; it is not a 100% remote work role. The successful candidate will work well in a team environment, be an independent thinker, and have a track record of working well in a multi-faceted environment. This position requires excellent communication skills, ability to multi-task and organize/prioritize tasks independently, have strong office management and interpersonal skills and be able to collaborate with other administrative assistants in the organization. 

Principal Duties:

  • Arrange meetings and teleconferences, track action items and coordinate technical reviews
  • Maintain the Engineering Manager’s calendar
  • Review drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
  • Update SharePoint site data
  • Coordinate travel arrangements (both Domestic and International) and process expense reports
  • Coordinate on-boarding of personnel
  • Answer questions and solve problems related to office operations and established policies and procedures
  • Maintain department metric status and visual boards
  • Create, maintain and follow-up on action lists
  • Maintain staff meeting agendas and notes
  • Interface with all levels of company management
  • Provide purchasing support for typical office supplies as required
  • Support and collaborate with other Administrative Assistants within the company as needed
  • Other duties as assigned

Basic Qualifications: 

  • High School Diploma or (G.E.D) General Education Diploma required.
  • Minimum of 6 years of experience as an administrative assistant or performing administrative related work.
  • Experience in Microsoft Office Suite including Word, Outlook, Excel, PowerPoint, and Microsoft SharePoint
  • Experienced with organizing/maintaining schedules/calendars, and travel arrangement
  • Experience in Concur/ITRIP and I-Buy
  • Possesses strong verbal and written communication skills
  • Must have highest level of integrity and be able to maintain confidences with utmost discretion

Preferred Qualifications:

  • Associates or Bachelor’s Degree from an accredited institution in a Business or related field
  • Proficiency in Microsoft Office suite including MS Word, PowerPoint, and Excel.
  • Technical experience generating reports using Excel
  • Proficiency with Atlassian Tool suite, specifically Confluence and Jira
  • Ability to work with minimal supervision
  • Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through
  • Familiarity with Northrop Grumman (NG) policies and procedures
  • Ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently
  • Knowledge of government customers preferred
  • Previous experience in aerospace or manufacturing environment preferred

Salary Range: 38400 - 64000

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. With the continuing impacts of COVID-19 around the world, we are taking action to protect the health and well-being of our colleagues and maintain the safety of the communities where we operate. As a federal contractor, and consistent with Executive Order 14042 ( we will require all newly hired employees in the United States to be fully vaccinated by January 18, 2022 or by your start date if it is after January 18th. Federal guidance allows for disability/medical and religious accommodations with respect to the vaccine requirement. Any requested accommodations must be reviewed and approved (if applicable) in advance of your start date.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

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What's great about
Northrop Grumman

  1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
  2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
  3. Enjoy benefits like work-life balance, education assistance and paid time off.

Did you know?

We offer an array of benefits to give you the support you need, including matching 401K, tuition assistance, health insurance and wellness options, coaching, mentoring and more.