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Sr. Administrative Assistant (Administrative Assistant 4)

Requisition ID: R10051319

  • Category IconCategory: Administrative Services
  • Location IconLocation: McLean, Virginia, United States of America
  • Citizenship IconCitizenship Required: United States Citizenship
  • Clearance IconClearance Type: Secret
  • Telecommute IconTelecommute: Yes-May consider hybrid teleworking for this position
  • Shift IconShift: Days (United States of America)
  • Travel IconTravel Required: Yes, 10% of the Time
  • Positions IconPositions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Defense Systems invites you to discover careers that change the world and further advancements in defense, technology, and engineering today at Northrop Grumman. Use your experience to grow your career and support our global customers with the technology, systems, and solutions they need to enable their missions on the front lines and secure our world every day. With Northrop Grumman, you’ll discover a culture built on diversity, respect, and above all teamwork. Together with our group of experts across the technical spectrum, you’ll discover opportunities to make a difference in our world and start solving some of the world’s most critical problems in the most innovative ways.

The Sr. Administrative Assistant (Administrative Assistant 4) reports directly to the Sr. Director of Strategic Planning and will also provide support to other members of the Weapons Systems Division’s leadership team. This position provides a broad range of administrative support and requires excellent communication and multi-tasking skills, as well as the ability to interact confidently with all levels of management. The selected candidate should thrive in a fast-paced work environment with high expectations, significantly diverse assignments, and collaborative/team settings across all levels.

Job Summary:

  • Provides direct support to multiple leaders

  • Performs office functions, including: setting up and maintaining files; arranging meetings and conferences; maintaining supplies; managing Outlook calendars; and receiving, referring, or answering mail.

  • Makes travel arrangements for international and domestic travel, prepares expense reports, and maintains pertinent travel documentation.

  • Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.

  • Communicates with internal and external customers and executives, professionally representing the corporation and organization.

  • Facilitates program meetings, executive meetings, and customer visits.

  • Collaborates with administrative professionals in related organizations, as appropriate.

  • Demonstrates a wide and comprehensive acquaintance with, and understanding of, both general and specific aspects of the job and their practical application to complex problems and situations ordinarily encountered.

  • Operates independently to meet requirements of leadership team and offers expertise to assist other functions within organization.

  • Assists in maintaining organizations collaboration sites and activities.

  • Assists events and activities of major organization initiatives.

  • Provide back-up support to the Executive Admin supporting the division VP/GM

The successful candidate will possess the following:

  • Ability to work in a fast-paced environment with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow through.

  • Proactive mindset, self-motivated, well organized and detail oriented.

  • Excellent communication and interpersonal skills.

  • Ability to work with all levels of management and their assistants.

  • Able to commute to the McLean, VA location for a hybrid telework schedule.

Basic Qualifications:

  • High School Diploma/GED with at least 6+ years related experience

  • Proficient in Microsoft Office applications (Word, Excel, Access, and PowerPoint)

  • High level of integrity and interpersonal skills to handle sensitive and confidential situations

  • Able to interact successfully with individuals at all levels of the organization

  • Able to juggle multiple competing priorities; requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines

  • Able to work seamlessly across functional boundaries, ensuring deadlines are met without executive interaction

  • Experience with travel and expense reporting system (Concur or similar)

  • Budgeting, expense tracking and reporting

Preferred Qualifications:

  • Active DoD Secret Clearance

  • Previous experience in a global organization of similar size and scope

  • Relevant experience providing administrative support to Director-level and above executives

  • Associates or Bachelor’s Degree and/or professional certification centric to administrative discipline

Salary Range: $63,800 USD - $106,300 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

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What's great about
Northrop Grumman

  1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
  2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
  3. Enjoy benefits like work-life balance, education assistance and paid time off.

Did you know?

Northrop Grumman leads the industry team for NASA’s James Webb Space Telescope, the largest, most complex and powerful space telescope ever built. Launched in December 2021, the telescope incorporates innovative design, advanced technology, and groundbreaking engineering, and will fundamentally alter our understanding of the universe.