Administrative Assistant 4

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor’s assignment. Proactively works to identify and close issues in a timely manner; ensures policy compliance; and provides mentoring to less experienced co-workers. 

 Basic Qualifications:

• Extensive travel planning, including large percentage of International
• Expense preparation including International trip expensing, which must be completed in a timely manner
• Arranging meetings and conferences: reserving conference rooms, managing conflicting outlook calendars, creating/managing Outlook invites, coordinating meal plans if necessary across numerous time zones
• High school diploma plus 4 years of administrative assistant experience supporting senior management
• Must have the ability to execute tasks and projects independently and work multiple concurrent activities
• Must be an exceptional team player, proactive, self-motivated, well-organized and detail oriented
• Must be able to work with minimal supervision
• Requires intermediate level use of Microsoft Office Suite (Word, PowerPoint, Excel) and automated purchasing and travel booking and reimbursement software tools.
• Must be able to attain a DoD security clearance

Preferred Qualifications:

• Requires outstanding verbal and written communication and interpersonal skills
• Demonstrated ability to interact effectively across all levels of the organization and with outside organizations/customers
• Requires the ability to protect and maintain confidentiality
• Interacts with Sector and Division executives, administrative assistants and line management personnel to gather or convey relevant information. 
• Responsible for handling manager and line management calendars and all communications with accuracy, along with domestic/international travel plans and expense reports
• Reviews drafts and finishes documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures
• Uses software for functional area to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations
• May design processes to enhance work flow; gathers, compiles and reports on information relevant to supervisor’s assignment
• Proactively works to identify and close issues in a timely manner; ensures policy compliance; and provides mentoring to less experienced co-workers
• Knowledge of Northrop Grumman Corporate and Aerospace Systems sector policies and procedures
• Experience with IBUY, Concur and ITRIP
• Prior experience coordinating both on and offsite meetings and/or events with participation by executives and customers
• Ability to work well in a team environment
• Ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.
• 4 year college degree

Salary Range: $55,100 USD - $91,800 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.