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Administrative Assistant to VP

Requisition ID: R10081861

  • Category IconCategory: Administrative Services
  • Location IconLocation: Palmdale, California, United States of America
  • Citizenship IconCitizenship Required: United States Citizenship
  • Clearance IconClearance Type: Secret
  • Telecommute IconTelecommute: No- Teleworking not available for this position
  • Shift IconShift: 1st Shift (United States of America)
  • Travel IconTravel Required: Yes, 10% of the Time
  • Positions IconPositions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyberspace. Enjoy a culture where your voice is valued and start contributing to our team of passionate professionals providing real-life solutions to our world’s biggest challenges. We take pride in creating purposeful work and allowing our employees to grow and achieve their goals every day by Defining Possible. With our competitive pay and comprehensive benefits, we have the right opportunities to fit your life and launch your career today.

Northrop Grumman Aeronautics Systems is seeking an experienced Executive Assistant to the Vice President & General Manager Air Dominance (VPGM). This position is located in Palmdale, California.

As a valued team member, the Executive Assistant is in the center of day-to-day operations for the division headquarters and will be welcomed into a team environment where contributions, growth and mutual support is the standard. The Executive Assistant supports the VPGM and coordinates engagements across the division leadership and executive support teams to support division objectives.  The selected candidate must demonstrate organizational skills, self-motivation, and have an ownership mindset with the ability to accomplish high-impact duties in time sensitive, dynamic environment.  This position may often require occasional nonstandard work hours to support division priorities. 

Duties and responsibilities will include but are not limited to:

  • Performing complex administrative assignments that support the division’s battle rhythm.
  • Maintaining a welcoming environment and provide high touch support to executives, functional and program leaders, and employees at all levels when representing the VPGM’s office.
  • Helping the division VPGM manage and prioritize calendar of division meetings, and participation in division and sector meetings or events, anticipate schedule challenges and proactively address conflicts to enable seamless integration of day-to-day operations.
  • Completing travel arrangements and ensure that all travel expenses are appropriately expensed.
  • Juggling multiple complex assignments that require strong time management and project management skills, emotional intelligence, political savviness, discretion and integrity.
  • Working with sensitive information necessitating tact, good judgement and problem-solving skills while maintaining the highest levels of confidentiality. 
  • Working in a high energy, collaborative, diverse, professional teams to complete a wide variety of tasks independently with minimal supervision.
  • Demonstrate focus when operating in a fast-moving environment and managing information flow in a timely and accurate manner. 

Basic Qualifications:

  • High school diploma and a minimum of six years additional education and/or experience in the administrative professional field or a bachelor’s degree with two years' experience in the administrative professional field.
  • Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, Excel, and Teams), SharePoint and intranet/internet proficiency.
  • Must have experience with travel and expense reporting systems (Concur or similar, ITRIP)
  • Ability to efficiently coordinate Outlook calendar and other routinely used scheduling tools.
  • Prior experience coordinating both on and off-site meetings and/or events.

Preferred Qualifications:

  • Ability to swiftly adapt to new tools/technologies
  • Experience participating and hosting in-person and remote Video Teleconference meetings (i.e., Zoom, Skype, Teams, etc.)
  • Must have the ability to independently compile and generate reports/presentations.
  • Experience writing, proofreading and correcting documents.
  • Expert level proficiency with oral and written communication skills.
  • Ability to interface with executive level contacts with considerable autonomy.
  • Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization.

Salary Range: $73,200 USD - $122,000 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

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What's great about
Northrop Grumman

  1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
  2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
  3. Enjoy benefits like work-life balance, education assistance and paid time off.

Did you know?

Northrop Grumman leads the industry team for NASA’s James Webb Space Telescope, the largest, most complex and powerful space telescope ever built. Launched in December 2021, the telescope incorporates innovative design, advanced technology, and groundbreaking engineering, and will fundamentally alter our understanding of the universe.