Administrative Assistant 4

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Strategic Space Systems Division (SSSD) is an industry-leading provider for prime satellite and payload capabilities and directed energy and electronics solutions for national security, military, and civil customers. We are built on a heritage of providing innovative, affordable and reliable aerospace and defense products that our customers rely on to achieve mission success. Join the Space revolution and make the impossible, possible.

Northrop Grumman, Strategic Space Systems Division has an opening for an Administrative Assistant 4 to join our team of qualified, diverse individuals. This position will be located in Redondo Beach, California.

The successful candidate will be a vital member of the team and perform in an administrative leadership role.  This position is performing normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring or answering email. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and establishes policies and procedures. Gathers, compiles and reports on information relevant to supervisor’s assignment. 

Essential functions consist of:

• Communicating with executive, administrative and management personnel to gather or convey relevant information

• Responsible for maintaining Director’s schedule and coordinating management meetings

• Coordinating calendars, occasional travel arrangements, expense reports and all forms of correspondence

• Providing support to Director’s team, including scheduling internal and external meetings, lunch for meetings

As a full-time employee of Northrop Grumman Space Systems, you are eligible for our robust benefits package including:

• Medical, Dental & Vision coverage

• 401k

• Educational Assistance

• Life Insurance

• Employee Assistance Programs & Work/Life Solutions

• Paid Time Off

• Health & Wellness Resources

• Employee Discounts

This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

Basic Qualifications:

• High School diploma or General Education Diploma (G.E.D) required.

• Minimum 6 years of experience as an administrative assistant or performing administrative related work.

• Advanced and demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook or PowerPoint) & Microsoft Teams / Skype.

• Candidate must be able to obtain and maintain a DoD Top Secret Clearance OR SCI Access.

Preferred Qualifications:

• Ability to work with minimal supervision

• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through

• Demonstrated outstanding verbal, interpersonal and written communication skills

• Ability to protect and maintain confidentiality

• Familiarity with Northrop Grumman (NG) policies and procedures

• Familiarity with NG systems (Concur, iBuy, and other NG tools)

• Proficiency in Outlook to maintain busy calendars for multiple staff members and coordinate meetings, including customer visits, over a variety of locations and facilities

• Experience in planning and providing logistical support for meetings and events

• Ability to be an exceptional team player, interface well at all levels in the organization

• Strong interpersonal, organizational and problem solving skills

• Ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently

• Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel

Salary Range: $63,800 USD - $106,300 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.