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Administrative Assistant 3

Requisition ID: R10058757

  • Category IconCategory: Administrative Services
  • Location IconLocation: Redondo Beach, California, United States of America
  • Citizenship IconCitizenship Required: United States Citizenship
  • Clearance IconClearance Type: Top Secret
  • Telecommute IconTelecommute: No- Teleworking not available for this position
  • Shift IconShift: 1st Shift (United States of America)
  • Travel IconTravel Required: Yes, 10% of the Time
  • Positions IconPositions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Strategic Space Systems Division (SSSD) is an industry-leading provider for prime satellite and payload capabilities and directed energy and electronics solutions for national security, military, and civil customers. We are built on a heritage of providing innovative, affordable and reliable aerospace and defense products that our customers rely on to achieve mission success. Join the Space revolution and make the impossible, possible.

 

Northrop Grumman, Strategic Space Systems Division has an opening for an Administrative Assistant 3 to join our team of qualified, diverse individuals. This position will be located in Redondo Beach, California.

 

The successful candidate will be a vital member of the team and perform in an administrative leadership role.  This position is performing office functions such as setting up and maintaining files; screening callers and making proper referrals; arranging meetings and conferences; and responding to email in a timely manner. Assists with all written and verbal communication to various levels of the organization; answers questions relating to office operations and establishes policies and procedures. Gathers, compiles and reports on information relevant to supervisor’s assignment. 

 

Essential functions consist of (but not limited to):

  • Maintain professional demeanor and act with integrity with all levels of the organization

  • Provide support to leadership and team to gather or convey relevant information

  • Maintain busy and dynamic calendars for multiple staff members and coordinate meetings, including customer visits, over a variety of locations and facilities

  • Responsible for maintaining director’s schedule and coordinating management meetings

  • Coordinating calendars, travel arrangements, expense reports and all forms of correspondence

  • Plan and provide logistical support to leadership and the leadership team, including scheduling internal and external meetings, coordinating lunch and lunch meetings, and coordinating special events

  • Utilizing Microsoft Office Suite for communications, reporting, presentations and other various tasks (i.e. mail merges, VLOOKUP, coordinate calendars and meetings, assembling presentations, documenting processes and knowledge sharing)

  • Procure material and supplies to support organization using corporate card and internal purchasing systems

  • Strong interpersonal, organizational and problem-solving skills

  • Ability to troubleshoot and work with minimal supervision

  • Ability to be an exceptional team player, interface well at all levels in the organization

  • Ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently

  • Ability to protect and maintain confidentiality

 

As a full-time employee of Northrop Grumman Space Systems, you are eligible for our robust benefits package including:

  • Medical, Dental & Vision coverage

  • 401k

  • Educational Assistance

  • Life Insurance

  • Employee Assistance Programs & Work/Life Solutions

  • Paid Time Off

  • Health & Wellness Resources

  • Employee Discounts

This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

 

Basic Qualifications:

  • High School Diploma or General Education Diploma (G.E.D) required

  • Minimum 4 years of experience as an administrative assistant or performing administrative related work

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook or PowerPoint)

  • Candidate must have, and be able to maintain, at least ONE of the following active U.S. Government security clearances: Dept of Defense Top Secret level with a background investigation date within 6 years OR SCI access with a Single Scope Background Investigation (SSBI) completed within 5 years OR Dept of Energy Q clearance with a Single Scope Background Investigation (SSBI) completed within 5 years.

 

Preferred Qualifications:

  • Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through

  • Demonstrates outstanding verbal, interpersonal and written communication skills

  • Familiarity with Northrop Grumman (NG) policies and procedures

  • Familiarity with NG systems (Concur, iBuy, and other NG tools)

  • Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel


Salary Range: $50,200 USD - $83,600 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.



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What's great about
Northrop Grumman

  1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
  2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
  3. Enjoy benefits like work-life balance, education assistance and paid time off.


Did you know?

Northrop Grumman leads the industry team for NASA’s James Webb Space Telescope, the largest, most complex and powerful space telescope ever built. Launched in December 2021, the telescope incorporates innovative design, advanced technology, and groundbreaking engineering, and will fundamentally alter our understanding of the universe.