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Administrative Assistant 4

Requisition ID: R10069148

  • Category IconCategory: Administrative Services
  • Location IconLocation: San Diego, California, United States of America
  • Citizenship IconCitizenship Required: United States Citizenship
  • Clearance IconClearance Type: None
  • Telecommute IconTelecommute: No- Teleworking not available for this position
  • Shift IconShift: 1st Shift (United States of America)
  • Travel IconTravel Required: Yes, 10% of the Time
  • Positions IconPositions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems (NGAS) is seeking a highly motivated Administrative Assistant 4 to join our team of qualified, diverse individuals supporting the Systems Engineering national directorate.  This position will be based at the NGAS’s Rancho Bernardo facility in San Diego, CA.

The successful candidate will be a vital member of team and will perform in an administrative leadership role, which by nature of the position involves high-level contacts and exposure to sensitive program, new business, personnel and technical information necessitating considerable use of tact, diplomacy, discretion, and judgment.  

In this role, the selected candidate will perform a variety of administrative responsibilities supporting the National Director of Systems Engineering. The selected candidate will be well-organized, able to handle a wide range of assignments on time, be an exceptional team player, as well as collaborative, self-motivated, detail oriented, assertive as necessary and able to work with minimal supervision.

Responsibilities will include, but not limited to the following:

  • Serves as a focal point for the organization and communicates with executive, administrative, and management personnel to gather or convey relevant information.
  • Works closely and effectively with the national director to keep them well informed of upcoming commitments and responsibilities, following up appropriately
  • Demonstrates leadership skills to maintain credibility, trust and support with senior management staff and executive team
  • Responsible for managing national director’s schedule and coordinating critical customer and management meetings
  • Coordinates calendars, extensive, frequently changing travel arrangements, expense reports and all forms of correspondence
  • Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. 
  • Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.
  • Assists in event planning and activities of major organization initiatives and reviews. 
  • Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
  • Using Microsoft Office to develop and maintain organization charts, producing reports, presentations, spreadsheets, and managing email and calendars

Basic Qualifications:

  • High School Diploma with a minimum of six years additional education and/or professional experience.
  • Self-starter with strong attention to detail and the ability to function independently
  • Exceptional, energetic, and enthusiastic team player with strong problem solving and analytical skills
  • Strong written and verbal communication and collaboration skills.
  • Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), Teams (or equivalent), SharePoint (or equivalent), and intranet/internet proficiency.
  • Experience and proficiency with Concur (or similar) travel and expense reporting system.
  • Proactive, highly motivated, and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities across a geographically dispersed team.
  • Ability to efficiently coordinate Outlook calendar, conference call, and shared link applications.
  • Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
  • Experience interfacing with executive level internal and external contacts with considerable autonomy.
  • Experience coordinating both on and off-site meetings and/or events.

Preferred Qualifications:

  • Bachelor’s or Associate degree, preferably in business or technical related field.
  • Familiarity with Northrop Grumman’s specific systems (SAP, Concur, DSEA, Facilities requests, IBUY, etc.).
  • Knowledge of NGC resources, policies, and procedures.
  • Experience with SharePoint and M365
  • Experience with Confluence
  • Experience in supporting a large program team within an organization.
  • Experience in reviewing and editing written material for correct spelling and grammar

Salary Range: $63,800 USD - $106,300 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

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What's great about
Northrop Grumman

  1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
  2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
  3. Enjoy benefits like work-life balance, education assistance and paid time off.

Did you know?

Northrop Grumman leads the industry team for NASA’s James Webb Space Telescope, the largest, most complex and powerful space telescope ever built. Launched in December 2021, the telescope incorporates innovative design, advanced technology, and groundbreaking engineering, and will fundamentally alter our understanding of the universe.