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Administrative Assistant 3 – Space Components

Requisition ID: R10082075

  • Category IconCategory: Administrative Services
  • Location IconLocation: San Diego, California, United States of America
  • Citizenship IconCitizenship Required: United States Citizenship
  • Clearance IconClearance Type: None
  • Telecommute IconTelecommute: No- Teleworking not available for this position
  • Shift IconShift: 1st Shift (United States of America)
  • Travel IconTravel Required: No
  • Positions IconPositions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Embark on a career putting innovative, reliable, and agile products and ideas into orbit, and beyond. Northrop Grumman has opportunities waiting for you that play a vital role in human space exploration, national defense, and scientific discovery, supporting multiple programs across the universe. With us, you’ll discover a culture of curiosity and collaboration that will have you Defining Possible from the day you start. Our space systems connect and protect millions of people on earth every day, now and for the future. Explore your future and launch your career today.

Northrop Grumman Space Systems designs, builds and delivers space, defense and aviation-related systems to customers around the world. Our main products include satellites and associated space components and services; launch vehicles and related propulsion systems; missile products, subsystems and defense electronics; precision weapons, armament systems and ammunition; and advanced aerospace structures.

The Space Components Group is seeking an Administrative Assistant 3.  This position performs normal office functions such as setting up and maintain files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operation and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor’s assignment.

This position will be located in San Diego, CA and will be on 1st shift

Primary Responsibilities:

  • Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.

  • Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.

  • Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff.

  • Attend staff meetings, publish agendas and follow-up on action items.

  • Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.

  • Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.

  • Manage and/or support special projects as assigned.

  • Provide back-up support for other administrative staff as needed.

Basic Qualifications: 

  • H.S. diploma or equivalent and a minimum of 5+ years’ professional experience as an Administrative Assistant  

  • Strong interpersonal, communication and organizational skills.

  • Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities

  • Strong ability to multi-task with competing priorities in a positive manner

  • Intermediate to High level MS Office Suite (Word, Excel, Outlook and PowerPoint)

  • US Citizenship required

Preferred qualifications

  • Familiarity with Northrop Grumman (NG) policies and procedures

  • Familiarity with NG systems (Concur, iBuy, and other NG tools)

  • Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel

  • Strong document preparation skills

Note: The additional level 4 is associated to the position of Admin Assistant to the VP.

Salary Range: $51,800 USD - $86,400 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

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What's great about
Northrop Grumman

  1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
  2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
  3. Enjoy benefits like work-life balance, education assistance and paid time off.

Did you know?

Northrop Grumman leads the industry team for NASA’s James Webb Space Telescope, the largest, most complex and powerful space telescope ever built. Launched in December 2021, the telescope incorporates innovative design, advanced technology, and groundbreaking engineering, and will fundamentally alter our understanding of the universe.