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Administrative Assistant to VP

Requisition ID: R10091811

  • CategoryCategory: Administrative Services
  • Location Location: Falls Church, VA, USA   |  Unknown City, VA, USA +1 more
  • Citizenship RequirementsCitizenship Required: United States Citizenship
  • Security Clearance TypeClearance Type: None
  • TelecommuteTelecommute: Yes- May Consider Full Time Teleworking for this position
  • ShiftShift: 1st Shift (United States of America)
  • Travel RequirementsTravel Required: No
  • Number of Positions AvailablePositions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyberspace. Enjoy a culture where your voice is valued and start contributing to our team of passionate professionals providing real-life solutions to our world’s biggest challenges. We take pride in creating purposeful work and allowing our employees to grow and achieve their goals every day by Defining Possible. With our competitive pay and comprehensive benefits, we have the right opportunities to fit your life and launch your career today.

Northrop Grumman is seeking an experienced Executive Administrative Assistant to support the Vice President of Contracts and Corporate Compliance Officer. This position may be located in Falls Church, Virginia or may be fully remote.

As a valued member of the Contracts and Compliance leadership teams, the Executive Assistant is the center of day-to-day operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is the standard.

The Administrative Assistant to VP anticipates and facilitates organizational, administrative, and clerical needs to contribute to the effective operation of the contracts and compliance teams. Work assignments are complex in nature, where considerable initiative, judgment, tact, discretion, and creativity are required in resolving problems.

The successful candidate must be a self-starter, able to independently execute tasks, will be expected to multi-task and balance daily activities with managing projects to completion.

The primary responsibilities of the position include but are not limited to:

  • Manages the VP’s calendar and schedules appointments, prioritizes appointments, tracks schedule, prepares participants for upcoming meetings, proactively collects meeting and read-ahead materials, and ensures that key meetings are attended, and deadlines are met.
  • Assists in maintaining organization collaboration sites and activities. 
  • Assists with events and activities of major organization initiatives.
  • Arranges detailed travel plans both domestic and international and itineraries, compiles documents for travel-related meetings.
  • Prepares expense reports and reimbursements.
  • Maintains confidentiality of all business, personnel, and research matters.
  • Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.
  • The use of good judgment, discretion, and uncompromising standards of high quality, integrity, and performance are essential

The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and can work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.

Basic Qualifications:

  • Minimum High School Diploma/GED
  • At least 10 years related work experience, including a minimum of 5 years of experience supporting senior leadership
  • Experience with organizing/maintaining/deconflicting schedules, meetings
  • Experience with scheduling travel, processing expenses and adhering to policies
  • Computer skills required include experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel, etc. and intranet/internet proficiency
  • Experience supporting organizations with multiple locations across various time zones
  • Detail-oriented with strong organizational skills.
  • Able to work well independently, and as part of a team.

Preferred Qualifications:

  • Experience with SharePoint, CMS (Contract Management System), Salesforce
  • Experience in the Aerospace Defense Industry
  • Experience in reviewing and editing written material for correct spelling and grammar
  • Previous experience supporting a Vice President
  • Experience in Concur/ITRIP, I-Buy, Workday, NG My IT
  • Experience participating and hosting in-person and remote Video Teleconference meetings (i.e. Zoom, MS Teams, etc.)

    This position reports to Falls Church, VA, USA, however, this position can also be worked from Unknown City, VA, VA, USA.

    Salary Range: $73,200 USD - $122,000 USD

    Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

    The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

    Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

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    What's great about
    Northrop Grumman

    1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
    2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
    3. Enjoy benefits like work-life balance, education assistance and paid time off.

    Did you know?

    Northrop Grumman leads the industry team for NASA’s James Webb Space Telescope, the largest, most complex and powerful space telescope ever built. Launched in December 2021, the telescope incorporates innovative design, advanced technology, and groundbreaking engineering, and will fundamentally alter our understanding of the universe.