Administrative Assistant 4

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Strategic Space Systems is seeking an Administrative Assistant Level 4 to join our team of qualified, diverse individuals.  The position will be located in Alice Springs, NT, Australia.

In this role, the selected candidates will be highly motivated, collaborative, detail orientated, assertive as necessary, and friendly in the performance of the Administrative Assistant role.  The selected candidates must be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels; demonstrating tact, diplomacy, discretion and judgment when conveying and gathering and sharing relevant information.

Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment. May take and transcribe dictation.

The selected candidates will be responsible for, but not limited to the following:

- Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.

- Performs office functions such arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering mail.

- Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders.  Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.

- Makes domestic and international travel arrangements and prepares expense reports.

- Assists in event planning and activities of major organization initiatives and reviews.  Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.

- Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

The selected individuals will be adept in the use of the Microsoft Office Suite and other software productivity tools and have the ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.

Northrop Grumman offers a competitive and robust benefits program. As a full-time employee of Northrop Grumman, you are eligible for:

- Medical, Dental & Vision coverage

- 401k

- Educational Assistance

- Life Insurance

- Employee Assistance Programs & Work/Life Solutions

- Paid Time Off

- Health & Wellness Resources

- Employee Discounts

- Flexible Schedules:  For example, some roles offer the ability to work a 9/80 work schedule, which allows an employee to work a nine-hour day Monday through Thursday and take every other Friday off of work

Basic Qualifications:

- Minimum High School Diploma/GED with six (6) years of additional education and/or experience

- Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements

- Candidate must have, and be able to maintain, at least ONE of the following active U.S. Government security clearances:

        - Dept of Defense Top Secret level with a background investigation date within 6 years

        - OR SCI access with a Single Scope Background Investigation (SSBI) completed within 5 years

        - OR Dept of Energy Q clearance with a Single Scope Background Investigation (SSBI) completed within 5 years

Preferred Qualifications:

- Associates degree

- Experience in Concur/ITRIP, I-Buy, NG My IT, SAP

- Experience in reviewing and editing written material for correct spelling and grammar

- Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel

Salary Range: $63,800 USD - $106,300 USD

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.