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Administrative Assistant 4

Requisition ID: R10111446

  • CategoryCategory: Administrative Services
  • LocationLocation: Chandler, AZ, USA
  • Citizenship RequirementsCitizenship Required: United States Citizenship
  • Security Clearance TypeClearance Type: Secret
  • TelecommuteTelecommute: No- Teleworking not available for this position
  • ShiftShift: Days (United States of America)
  • Travel RequirementsTravel Required: Yes, 10% of the Time
  • Number of Positions AvailablePositions Available: 2

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Space Systems is currently searching for an experienced

Administrative Assistant Level 4 to join our Launch Vehicles business unit in Chandler, AZ.

This role will provide administrative support on restricted programs in a fast-paced aerospace environment, as well as overall program support coordination; facilities, onboarding, IT/IS, and training.

Essential Functions:

  • Manage and maintain calendars and schedules

  • Schedule and manage multiple conference rooms

  • Schedule meetings, track action items, and coordinate technical reviews

  • Ensure appropriate meeting preparations are made (coordination of call-in number, meeting materials, meals, etc.) for both internal and external meetings

  • Coordinate travel arrangements (both Domestic and International), and process expense reports

  • Create accurate and concise correspondence, forms, reports, spreadsheets, presentations, etc.

  • Open, sort, and distribute incoming correspondence to of mail and email

  • Compose responses to routine inquiries

  • Assist in compiling weekly leadership status reports

  • Interact with employees, leaders, and customers

  • Assist with on-boarding new program employees

  • Coordinate support from facilities, IS, IT, and training

  • Responsibilities include the full range of standard administrative duties to include meeting coordination, document preparation, escorting visitors, as well as both domestic and international travel and expense processing and preparation of briefings

  • Distribute reports, data, and forms to the organization as needed

  • Must work well under pressure, be an independent thinker, and have track record of working in a fast-paced, multifaceted environment

  • Will be responsible for handling Program Director and Senior Managers calendars with precision

  • Work is highly proprietary in nature and an ability to handle information with discretion is critical

  • Assisting in uploading and maintaining the team’s SharePoint sites

  • Interacts with Operating/Business Unit, Sector, Corporate and external customer’s high-level executives, administrative, and line management personnel to gather or convey relevant information

Basic Qualifications:

  • High School Diploma and minimum 6 years administrative support experience

  • Active DOD Secret Security clearance required to start or the ability to obtain an active DOD Secret clearance or higher

  • Strong written and verbal communications skills

  • Highly motivated, enthusiastic, able to juggle multiple tasks, competing priorities and respond quickly in a dynamic environment, detail oriented

  • Proficiency in Microsoft Office applications; including Word, Excel, PowerPoint, and Outlook

  • Able to demonstrate independent judgment in fast-paced office environment

  • Experience with SharePoint and Costpoint

  • Ability to work on-site

Preferred Qualifications:

  • Active DOD Secret Clearance

  • Executive administrative support experience

  • Experience working with government customers

  • Knowledge of NGC resources, policies, and procedures is desirable

  • Experience with Concur (or similar) travel and expense reporting system

  • Successful candidate will have a strong commitment to ethics and integrity

Salary Range: $55,100 USD - $91,800 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

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What's great about
Northrop Grumman

  1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
  2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
  3. Enjoy benefits like work-life balance, education assistance and paid time off.

Did you know?

Northrop Grumman leads the industry team for NASA’s James Webb Space Telescope, the largest, most complex and powerful space telescope ever built. Launched in December 2021, the telescope incorporates innovative design, advanced technology, and groundbreaking engineering, and will fundamentally alter our understanding of the universe.