Administrative Assistant 4

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Strategic Space Systems Division (SSSD) is an industry-leading provider for prime satellite and payload capabilities and directed energy and electronics solutions for national security, military, and civil customers. We are built on a heritage of providing innovative, affordable and reliable aerospace and defense products that our customers rely on to achieve mission success. Join the Space revolution and make the impossible, possible.

Northrop Grumman Strategic Space Systems, AMS / RISE is seeking an experienced Administrative Assistant 4 to support the Mission Assurance team. The position reports to the Director, Mission Assurance, AM / Rise Business unit.

• Requires someone to work in a SCI access area, cannot accommodate a hybrid/telecommute schedule.

Key responsibilities include performance of all administrative and support functions for the AMS/ RISE Business Unit Mission Assurance director and other PM leaders inside the program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones.

The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, domestic travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group’s day-to-day administrative needs including facility requirements, and coordinating the new employees’ onboarding process.

Essential Functions:

• Manage email distribution lists

• Calendar management (coordinate/sync unclassified and classified calendars)

• Meeting organization

• Coordinating travel arrangement including associated visit approvals and clearance transfers

• Meeting planning

• Travel expense report generation and closeout

• Help coordinate/prepare briefing packages

• Visitor coordination, arrangements, and serve as visitor liaison

General office management tasks:

• Assist with overseeing office moves and support facility related actions

• Sometimes backfill for the administrative assistant to multiple Directors including managing calendars, coordinating travel, and creating expense reports 

• Be asked to work overtime from time to time

• Answer questions relating to office operations and established policies and procedures.

• Gather, compile, and report on information relevant to supervisors’ assignment.

The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership and support organizations, and customer management.

As a full-time employee of Northrop Grumman Space Systems, you are eligible for our robust benefits package including:

• Medical, Dental & Vision coverage

• 401k

• Educational Assistance

• Life Insurance

• Employee Assistance Programs & Work/Life Solutions

• Paid Time Off

• Health & Wellness Resources

• Employee Discounts

 
This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

Basic Qualifications:

• High School diploma/GED with at least 6 years’ experience as an administrative assistant, preferably for a large team.

• Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint) 

• Proficiency in business and travel expense system (Concur, Edge, or similar)

• An active TS Clearance and/or SCI Access is required.

Salary Range: $63,800 USD - $106,300 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.