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Administrative Assistant 4 – ACA Production OU

Requisition ID: R10101886

  • CategoryCategory: Administrative Services
  • LocationLocation: Baltimore, MD, USA
  • Citizenship RequirementsCitizenship Required: United States Citizenship
  • Security Clearance TypeClearance Type: Secret
  • TelecommuteTelecommute: Yes-May consider hybrid teleworking for this position
  • ShiftShift: 1st Shift (United States of America)
  • Travel RequirementsTravel Required: Yes, 10% of the Time
  • Number of Positions AvailablePositions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 4 to support the Program Director and his staff in the Advanced Communications Apertures (ACA) Production Operating Unit (OU) and provide additional support to the broader OU in Baltimore, MD. This is an exciting, dynamic environment at the cutting edge of business in the high technology defense industry. The individual in this role will get to work in a challenging role that also has a lot of delegated authority/responsibility while working for a Director.

What You'll Get to Do:

The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required. Keys to success include:

  • Working well under pressure.
  • Ability to solve problems independently.
  • Completing requirements in a fast-paced, multifaceted environment.

Roles and responsibilities of the Administrative Assistant 4 will include (but not be limited to) the following:

  • Coordinate business meetings, both internal as well as for Customers and VIPs. This includes ordering and setting up food for the attendees and post visit clean-up.
  • Coordinate agendas for customer and VIP visits.
  • Arrange visitor badging and receive visitors including customers and other contractors.
  • Transfer data between networks.
  • Arrange, maintain, and modify the Director’s schedule and associated departmental activities.
  • Assist the director with making travel arrangements and submitting expense reports.
  • Handle confidential business matters and maintain effective and efficient organization of administrative requirements.
  • Handle information requests and prepare correspondence.
  • Set up conference calls and VTCs.
  • Make and adjust travel arrangements and complete expense reports.
  • Customer interface.
  • Coordinate staff meetings.
  • Answer telephones, screen calls and forward messages.
  • Maintain a filing system.
  • Provide some administrative support for programs that report to the Director.
  • Use Microsoft Office to produce high quality reports, presentations, or other documents.
  • Use the Northrop Grumman travel system (Concur) to make travel arrangements and process expense reports.
  • Support other admin assistants as needed.
  • Follow-up on actions on behalf of the director and perform other tasks as directed by the director.

Basic Qualifications:

  • High School Diploma with a minimum of 6+ years additional education and/or professional relevant experience.
  • Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel).
  • Ability to coordinate Outlook calendar, conference call, and shared link applications.
  • Prior experience coordinating both on and off-site meetings and/or events.
  • Experience with travel planning and expense reporting.
  • Ability to work onsite in SCIFs the majority of the time.
  • US Citizen able to obtain and maintain a Secret Security Clearance and SAP clearances.

Preferred Qualifications:

  • Holding a collateral Secret clearance with SAP access.
  • SharePoint (or equivalent), and intranet/internet proficiency.
  • Ability to compile and generate reports and presentations.
  • Ability to complete a wide variety of tasks with minimal supervision.
  • Experience proofreading and correcting documents for grammatical errors.
  • Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.
  • Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
  • Ability to interface with executive level internal and external contacts with considerable autonomy.
  • Bachelor’s or Associate degree, preferably in business or technical related field.
  • Familiarity with SAP, Concur, Facilities requests, IBUY, etc.
  • Ability to understand security classification guides and implement proper markings.

Salary Range: $60,900 USD - $101,500 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

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What's great about
Northrop Grumman

  1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
  2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
  3. Enjoy benefits like work-life balance, education assistance and paid time off.

Did you know?

Northrop Grumman leads the industry team for NASA’s James Webb Space Telescope, the largest, most complex and powerful space telescope ever built. Launched in December 2021, the telescope incorporates innovative design, advanced technology, and groundbreaking engineering, and will fundamentally alter our understanding of the universe.