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Administrative Assistant 4

Requisition ID: R10109690

  • CategoryCategory: Administrative Services
  • LocationLocation: Dulles, VA, USA
  • Citizenship RequirementsCitizenship Required: United States Citizenship
  • Security Clearance TypeClearance Type: None
  • TelecommuteTelecommute: Yes-May consider hybrid teleworking for this position
  • ShiftShift: Not Applicable (United States of America)
  • Travel RequirementsTravel Required: Yes, 10% of the Time
  • Relocation AssistanceRelocation Assistance: Relocation assistance may be available
  • Number of Positions AvailablePositions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Embark on a career putting innovative, reliable, and agile products and ideas into orbit, and beyond. Northrop Grumman has opportunities waiting for you that play a vital role in human space exploration, national defense, and scientific discovery, supporting multiple programs across the universe. With us, you’ll discover a culture of curiosity and collaboration that will have you Defining Possible from the day you start. Our space systems connect and protect millions of people on earth every day, now and for the future. Explore your future and launch your career today.

Northrop Grumman is seeking an Administrative Assistant 4 to support the Director team within the Space Systems Chief Technology Office (CTO) in Dulles, VA.  The successful candidate will work collaboratively with the CTO administrative and operations team. This is an exciting, dynamic, and highly visible environment supporting the advancement of the company’s and the Nation’s space capabilities and contribution across all conceivable mission areas.

Keys to success include:

  • Working well under pressure
  • Solving problems independently
  • Completing requirements in a fast-paced, multifaceted environment

Roles and responsibilities of the Administrative Assistant 4 will include (but not be limited to) the following:

  • Coordinate business meetings with executives.
  • Arrange, maintain, and modify the Directors’ schedules, travel arrangements, and any associated commitments and activities.
  • Handle confidential business matters and maintain effective and efficient organization of administrative requirements.
  • Organize and arrange technical exchange events at various Northrop Grumman locations across the country.
  • Prepare correspondence.
  • Track and status incoming and outgoing customer and executive communications , commitments, deliverable product disseminations, and other engagement related communications .
  • Receive visitors including NG visitors from all sectors, customers, and other contractors.
  • Handle information requests.
  • Coordinate staff meetings and status the actions that come up during the meetings.
  • Use Microsoft Office to develop and maintain organization charts, produce reports, presentations, spreadsheets, and manage email and calendars.
  • Responsible for onboarding and off boarding employees.
  • Use Microsoft Teams and SharePoint for team coordination, document management and overall collaboration.
  • Briefing development support.

As a full-time employee of Northrop Grumman Space Systems, you are eligible for our robust benefits package including:

  • Medical, Dental & Vision coverage
  • 401k
  • Educational Assistance
  • Life Insurance
  • Employee Assistance Programs & Work/Life Solutions
  • Paid Time Off
  • Health & Wellness Resources
  • Employee Discounts

Basic Qualifications:

  • High School Diploma with a minimum of six years additional education and/or professional experience.
  • Strong written and verbal communication and collaboration skills.
  • Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel), SharePoint (or equivalent), and intranet/internet proficiency.
  • Experience and proficiency with Concur (or similar) travel and expense reporting system.
  • Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities across a geographically dispersed team.
  • Ability to efficiently coordinate Outlook calendar, conference call, and shared link applications.
  • Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
  • Experience interfacing with executive level internal and external contacts with considerable autonomy.
  • Experience coordinating both on and off-site meetings and/or events.
  • Ability to obtain a Top Secret/SCI security clearance.  US Citizenship is a prerequisite.


Preferred Qualifications:

  • Active Secret/Top Secret security clearance.  US Citizenship is a prerequisite.
  • Bachelor’s or Associate degree, preferably in business or technical related field.
  • Familiarity with Northrop Grumman’s specific systems (SAP, Concur, Facilities requests, IBUY, etc.).
  • Knowledge of NGC resources, policies, and procedures.
  • Experience with Teams and SharePoint.
  • Experience in supporting large teams within an organization.

Salary Range: $63,800 USD - $106,300 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

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What's great about
Northrop Grumman

  1. Be part of a culture that thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work.
  2. Use your skills to build and deliver innovative tech solutions that protect the world and shape a better future.
  3. Enjoy benefits like work-life balance, education assistance and paid time off.

Did you know?

Northrop Grumman leads the industry team for NASA’s James Webb Space Telescope, the largest, most complex and powerful space telescope ever built. Launched in December 2021, the telescope incorporates innovative design, advanced technology, and groundbreaking engineering, and will fundamentally alter our understanding of the universe.