Executive Administrative Assistant for VP

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman is seeking an experienced Executive Administrative Assistant to support the Vice President of Launch Vehicles, located in Chandler, Arizona

As a valued member of the leadership team, the Executive Assistant is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is the standard. This position requires strong interpersonal skills to maintain contact and work effectively with all levels of executive management, employees and internal/ external stakeholders.  It also requires that the correct client focus be projected at all times.

This individual must be articulate, with excellent written and verbal communication skills, and have a heightened sense of confidentiality while performing a wide variety of sensitive administrative and support tasks for the Launch Vehicles VP, Deputy, and leadership team. The successful candidate must be a self-starter, able to independently execute tasks, will be expected to multi-task and balance daily activities with managing projects to completion. Assists in maintaining organizations collaboration sites and activities.  Assists in maintaining organizations collaboration sites and activities.  Assists events and activities of major organization initiatives.

Provide back up support for the admin team in the Launch Vehicle leadership area.

The use of good judgment, discretion, and uncompromising standards of high quality, integrity, and performance are essential while handling confidential situations.  This position may require occasional nonstandard work hours in support of business schedules.  Limited travel may be required.
This position performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to director’s assignment. Maintains office supply system. Plans travel and prepares and submits expense reports.

Basic Qualifications:

• High School diploma and a minimum of 8 years additional education and/or experience in the administrative professional field

• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, Teams, and Excel) and intranet/internet proficiency

• Experience managing executive calendars

• Experience with scheduling travel, processing expenses and adhering to policies

Preferred Qualifications:

• Ability to swiftly adapt to new tools/technologies to drive efficiency and organization across the global team

• Experience participating and hosting in-person and remote Video Teleconference meetings (i.e. Zoom, MS Teams, etc.)

• Experience with Concur, and Workday

• Ability to obtain an active DoD Secret Clearance

• Associates or Bachelor’s Degree and/or professional certification centric to administrative discipline

Salary Range: $63,200 USD - $105,400 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.